Contracts Engineer
To effectively and efficiently execute contracts with coordination with other departments and customers and ensure a satisfaction and achievement of sales as per assigned targets.
Interactions
- Internal: Sales & Marketing Manager, General Manager, Design manager, Production, Testing, Quality, After-sales services team, Purchase.
- External: Oil & Gas Clients, Utility Clients (Transmission & Distribution), Electrical Contractors & Authorized Agents & Distributors.
Key Accountabilities:
Financial
- Review the commercial terms
- Check the payment terms & invoice the materials.
- Follow up with customer for payments
- Follow up with account department for Bank guarantees
- Review the LC draft
- Prepare the LC documents as per LC
Process
- Review the Purchase order
- Prepare the Purchase orders acknowledgement.
- Prepare Technical submittal.
- Release work order & sales order in ERP
- Prepare Manufacturing plan/delivery schedule
- Update the MRP in ERP system
- Negotiating the terms of agreement with customer
- Liaising with Design team to expedite customer drawing submission.
- Submission of drawings & documentation as per contract requirements
- Liaising with production, purchase to check the progress of Existing order.
- Arrange the meeting with client to discuss any issue.
- Arrange the final inspection at our factory
- Monitor the progress of project and report to reporting manager
- Prepare expediting plan in case of any delays in schedule and take actions to mitigate delays
- Prepare the MOM during the FAT
- Follow up with production to clear all the punch points raised during the FAT
- Arranging the Delivery of Transformers
- Arrange of Transit Insurance
- Prepare the final documents MRB, VDB, IOM etc as per contract requirements
- Prepare the warranty certificates
- Submission of invoices to customers and ensure timely opening of LC and BG.
- To follow up with customers on payments and their collection on time.
- Prepare customer Spare parts list requirements and ensure submission
- Delegate duties to Junior contracts as when required as per work load and customer requirements
Customers
- To register & qualify the FPT in all major Oil, Gas & Utilities in UAE & GCC countries.
- Gaining the clear understanding of customer business & Requirements
- Relationship building with Client
- Set up meeting with potential Client
- Negotiating on price, delivery with customer
- Follow up for payments
- Take the feedback from client for the operation of Transformers
- Register the complaint & circulate to all departments
- Apply for CNIA gate pass
- Maintain the records of CNIA gate pass
Personnel
- To effectively participate in training and appraisals
- To follow HSE rules as followed by company and clients.
Specific Objectives and Performance measurement criteria
- Achievement of sales and order booking targets.
- Customer satisfaction indices including timely submission of offers and documentation in line with agreed schedule.
Minimum Qualifications:
- Bachelor’s Degree in Engineering or Master’s Degree in Engineering
- 5+ years’ experience in Project Management/Design/Sales
- Good Negotiation skills and relationship management.
Desired Qualifications
- Added General Management education/ certifications.
- Project Management certificates
- MBA in Project Management
Identifiable Strengths (position dependent):
- Aggressive approach towards sales
- Presentation and communication skills
- Result orientation
- Good relations with customers and key persons in Utilities/ Industries.